Woolwich Minor Hockey Registrar/Office Administrator - Open Position, News (Woolwich Minor Hockey)

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Woolwich Minor Hockey Registrar/Office Administrator - Open Position
Submitted By Catherine Stiles on Fri 05 20, 22
Woolwich Minor Hockey Association is currently looking for a second Office Administrator/Registrar to help manage the day-to-day administrative operations of our Non-Profit organization.
Applications deadline: June 30 2022

Minor Hockey Administrator Job Description 


o   The Administrator shall serve as the primary point of contact for the Membership of the Woolwich Minor Hockey Association (otherwise referred to as “WMHA” in this document).

o   They will be accountable for the day-to-day administrative operations of the WMHA.

o   The Administrator shall report to the President of Woolwich Minor Hockey.

o   The Administrator shall ensure the affairs of the Association are conducted in a professional manner.

Areas of Responsibility

o   The Administrator will be responsible for the Administration of the day-to-day operations of the organization

o   Prepare reports and respond to requests for information from the Executive Board

o   Maintain registration of membership as defined by the OHF/OMHA

o   Ensure all Members and Executive abide by the By-Law and Constitution of the Association

Hockey Operations

o   Follow OMHA/OHF and Hockey Canada Rules and Regulations for rostering of teams and leagues

o   Advise on player eligibility regarding affiliation, age categories, etc. in accordance with Hockey Canada and OMHA/OHF Regulations.

o   Assist with Hockey Canada, OHF/OMHA and International Player Transfers

o   Liaison with Coaching Staff and Team Administrative Contact

o   Act as liaison between OMHA Administrative Staff/Regional Director and Association (Members and Executive)

o   Initiate new program ideas and initiatives, through collaborative input from Staff, Board, Committees and Membership


o   Act as Registrar for the Association

o   Set up HCR annually, to intake registration – including tryout fees and registration payments

o   Assist membership in navigating registration system

o   Collect registration fees and report information to the WMHA Treasurer

o   Ensure registration is paid by all eligible members and work with the Treasurer to ensure all fees are collected



o   Responsible for contact with membership, assessing the requirement of the contact and distributing to appropriate volunteer Directors

o   Manage the membership requirements in the appropriate registration system

o   Prepare rosters per OMHA and OHF guidelines, submitted for approval in the appropriate manner

o   Request Travel Permits for teams – including tryout games, exhibition games, Select games and tournaments

o   Assist VP Of Coaching and Coaching Staff to ensure proper qualifications are obtained for roster approval

o   Attend tryouts to assist at check in table, with tryout fee collection and residential issues/paperwork (NRP passports)

o   Attend WMHA monthly Executive meetings and provide updates on office responsibilities and duties

o   Assist with tournament administrative duties – applying for tournament sanctions, collecting registrations fees, gather and organize rosters and travel permits from each participating team, set and post tournament schedule and any communication pertaining to the tournament


Qualifications to Possess

o   Strong interpersonal and communication skills

o   Ability to work with confidential information and maintain absolute discretion and transparency

o   Ability to work on your own and as a team player and be able anticipate the needs and requirements of the association

o   Able to multi-task, be organized, self-motivated

o   Working knowledge of MS Word, Excel, PowerPoint, and MS Outlook


Hours to vary throughout the year 10 to 20 hours per week (could be higher during peak periods).

Weekend and evening hours will be required.

Interested candidates please <Click Here> to complete an online form and  to attach your Resume. 

Note: Only candidates that are selected for interviews will be contacted

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